The team

Applications to be part of the Mays committee are now open!

 

Being on the Mays committee means being part of a team which produces the anthology from start to finish, with jobs ranging from design and editorial to marketing and sales. This is excellent experience for anyone looking to working in publishing or marketing – but we are not looking for people who simply want to add another line to their CV. You must be passionate about literature and the arts, highly motivated and organised, and willing to work hard to make the anthology a success.

All applications must be sent to themays@varsity.co.uk by 6pm on Saturday 16th December 2017. Please include your name, college, subject and year. You may apply for more than one role, but must submit a complete application for each.

See below for descriptions of the roles available and how to apply.

 

DEPUTY EDITOR

The Deputy Editor is responsible for assisting the Fundraising, Social Media, Ents and Publicity officers, keeping the team on track with internal deadlines. At the start of Lent term, the Deputy Editor will work closely with the Submissions Officer in making the call for submissions and ensuring that this reaches diverse groups within Cambridge. As the term progresses, the Deputy Editor will assist the External Publicity Officer in contacting bookshops and the Ents Officer in organising launch events. This is a varied role and one which demands excellent organisational and team-management skills.

To apply for Deputy Editor, please send:

  • Details of any relevant experience (500 words max.)
  • Why you feel you are particularly suited to this role (200 words max.)
  • What you think makes a literary publication successful. You may discuss content, design, artwork, marketing and publicity, and give examples of publications that you like, if you wish. (400 words max.)

 

FUNDRAISING OFFICER

The Mays raises money by reaching out to colleges and selling copies of the anthology from previous years at various events. The Fundraising Officer will work alongside the Ents Officer to organise sales of old anthologies in Cambridge and will work with Varsity’s Business Manager in keeping track of internal expenditure. Previous experience as a society treasurer may be useful, but is not essential.

To apply for Fundraising Officer, please send:

  • Details of any relevant experience (300 words max.)
  • A brief outline of what you think The May’s selling points are, and what you would emphasise about the anthology if you were trying to persuade a college to support it (100 words max.)
  • A proposal for how you might promote the sale of previous years’ anthologies in Cambridge (200 words max.)

 

SUBMISSIONS OFFICER

The Submissions Officer’s job is to encourage high quality submissions to The Mays. The call for submissions should open towards the beginning of Lent term and the Submissions Officer is responsible for making sure this is widely advertised in Cambridge, not only on social media, and liaising with the Associate Editor at Oxford to ensure that we attract submissions from both universities. The Submissions Officer should also take particular care to encourage diversity. The Submissions Officer, along with the Editors and Deputy Editors, directs the Submissions Sub-Committee.

To apply for Submissions Officer, please send:

  • Details of any relevant experience (300 words max.)
  • A proposal for how you would advertise the call for submissions and attract the best writers in Cambridge (500 words max.)

 

EXTERNAL PUBLICITY OFFICER

The External Publicity Officer is in charge of contacting bookshops, cafés and other venues in Cambridge and London, encouraging them to stock the anthology. You will need to write a press release about the publication, and send this to newspapers and literary magazines, and therefore must have a good sense of what makes The May’s marketable. You will work alongside Varsity’s Business Manager, who has records of previous sales, and you will work alongside the Ents Officer to organise the London launch at Hatchards.

To apply for External Publicity Officer, please send:

  • Details of any relevant experience (300 words max.)
  • A list of five bookshops who you think could sell The Mays and five magazines or newspapers who you think may run an article about it.
  • A brief outline of what you think The May’s selling points are, and what you would say about the anthology in a press release (100 words max.)

 

ENTS OFFICER

The Ents Officer is responsible for organising an event at which old copies of the anthology can be sold and the call for submissions can be advertised in the first half of Lent Term. You must then also organise a launch event in Cambridge and one in London, at Hatchards. It is vital that these events are used to boost sales and celebrate the anthology; they should not waste money. Previous experience in organising events in Cambridge is highly desirable.

To apply for Ents Officer, please send:

  • Details of any relevant experience (300 words max.)
  • A proposal for a launch event in Cambridge, considering venue, entertainment, refreshment and how you would use the event to boost sales (400 words max.)

 

SOCIAL MEDIA MANAGER

The Social Media Manager is in charge of The May’s Facebook, Twitter and Instagram accounts, as well as the website. You would work with the Submissions Officer to ensure that the call for submissions is widely advertised and, along with the Ents Officer, publicise launch events and sales. The Social Media Manager is also responsible for keeping the website up to date and will be helped in this aspect by Varsity’s IT and Web contracter.

To apply for Social Media Manager, please send:

  • Details of any relevant experience (300 words max.)
  • A proposal for how you would make The May’s social media activity stand out from all the other exciting happenings in Cambridge (200 words max.)

 

HEAD OF DESIGN AND PRODUCTION

The Head of Design and Production is responsible for the aesthetic aspects of The May’s brand. Early on, ideally in the Christmas vacation, you must source artwork to be used on social media, eg for events and cover photos. You will be responsible for sourcing the cover artwork for the anthology and, along with the Editors and Deputy Editor, will consider design matters such as the order and layout within the publication. It is the job of the Head of Design and Production to make the anthology as visually appealing to consumers as possible. Previous experience with Adobe InDesign is highly desirable. The Head of Design and Production will also be part of the Artworks Sub-Committee.

To apply for Head of Design and Production, please send:

  • Details of any relevant experience (300 words max.)
  • A critique of previous Mays covers, explaining what you think works well and what doesn’t. Previous editions can be found here: https://www.themaysanthology.co.uk/purchase/ (500 words max.)
  • Five examples of magazines, theatre posters, book covers or any other form of printed media which you admire from a design perspective, with a brief explanation for each

 

SUBMISSIONS SUB-COMMITTEE

The Submissions Sub-Committee is responsible for selecting the best poetry, prose, and artwork submitted to The Mays. You need not study an arts subject, but you must have a critical vocabulary with which you can discuss, justify, and defend your choices with the rest of the team. You need to be organised and willing to spend time reading the submissions during the second half of Lent term, so that all content can be chosen well in advance of the Easter vacation. As with all members of the team, you will be expected to help advertise the call for submissions.

To apply for the Submissions Sub-Committee, please send:

  • Whether you are applying to be on the sub-committee for poetry, prose or artwork (please select one).
  • Details of any relevant experience (300 words max.)
  • For poetry: five poems which you think demonstrate talent.

OR

  • For prose: a couple of short extracts of creative prose which you have enjoyed.

OR

  • For artwork: five photos or pieces of visual art which you think would work well in a literary anthology.

 

OXFORD ASSOCIATE EDITOR

The Associate Editor at Oxford is responsible for advertising the call for submissions in Oxford and collaborating on the anthology with the editors in Cambridge. You must have excellent communicative skills and be willing to work remotely, keeping in contact with the Cambridge team while working independently to appeal to writers and artists in Oxford. Previous experience in using social media for publicity – for example, for student theatre or other arts activities – is desirable.

To apply for Oxford Associate Editor, please send:

  • Details of any relevant experience (300 words max.)
  • A proposal for how you would advertise the call for submissions and attract the best writers in Oxford (500 words max.)

If you have any questions about applying, please email themays@varsity.co.uk well in advance of the deadline.